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Trusted by 700+ healthcare practices and 2,500+ professionals:
If you've ever asked someone "did I pay you back already?" — this is for you.
"My team used to float the practice's costs for weeks. Paying them back in a day or two is the cheapest goodwill I buy — and my books stay clean and audit-ready while it happens."
"My staff used to wait three weeks to get paid back for things like lunches or parking. Now I approve from my phone on the way out the door — and the money lands the next day."
App · SMS · email · web · bulk
Routed by rule · in-app, SMS, email
To their bank · posts to your books
Approve, ACH paysIn patient rooms, at conferences, in their cars — Nitra meets them there. Trina reads the receipt and fills it in.
Mileage is entered, not GPS-tracked. We say so plainly.
Set the rules once. Over-limit expenses are blocked at submission and sent back to fix — so no one polices spend by hand.
Reimbursement-side limits. Card-swipe caps are a separate Card capability.
ACH to the employee's personal bank, with a text when it lands. Tax-clean under an accountable plan, coded to your GL in real time.
Reporting: clean list + CSV. Deep dashboards live in your accounting platform.
| Spreadsheet + checks | Venmo / Zelle | Next payroll | Nitra | |
|---|---|---|---|---|
Speed to paid back | Weeks | Minutes | Next cycle | 1–2 days |
Receipt & audit trail | Scattered | None | Rarely | Every payout |
Posts to the books | By hand | No | Buried | Real-time GL |
Tax-clean | If documented | No | Can be taxed | Yes |
Bank info private | Shared sheet | Personal apps | In payroll | Encrypted |
Limits & approvals | None | None | Payroll only | Enforced |
Cost | OM hours | Exposed | Provider fee | Free w/ Card |
Fast like Venmo, clean like real accounting, private for the employee — and free with the Card.
Your employees' banking info stays private.
Personal account numbers are encrypted and never visible to admins.
QuickBooks OnlineQuickBooks Desktop
Xero
Oracle NetSuite
Sage Intacct
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SOC 2 Type II
Report on request
256-bit encryption
In transit & at rest
HIPAA-aware
Healthcare data handling
PCI DSS Level 1
Card data handling
1–2 business days from approval to ACH in the employee's personal account, with a text when it lands.
Five ways — mobile app, text a photo (no app, no login), forward an email, web form, or bulk-upload after a trip. Trina extracts the details either way.
Yes — per-category, per-transaction, and per-day. Most-restrictive-wins; over-limit is blocked and sent back to fix before it reaches you.
Paid on their own rail with the receipt attached, they stay tax-free under an accountable plan — unlike the payroll route, which can be taxed. (Your CPA confirms specifics.)
Two ways — type the miles, or enter a start + destination and Nitra calculates the distance, then applies the IRS rate (72.5¢ for 2026). No background GPS.
Never. It's encrypted and used only to deliver reimbursements. Admins see that a payment was made, not the account number.
OR SKIP REIMBURSEMENTS ENTIRELY
When the practice card is the practice card, there's nothing to reimburse.
See the Nitra Card
A 20-minute demo — your current workflow, and what Nitra would have done instead.
