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Trusted by 700+ healthcare practices and 2,500+ professionals:
If you've ever asked someone “did I pay you back already?” This is for you.
"My team used to float the practice's costs for weeks. Paying them back in a day or two is the cheapest goodwill I buy, and my books stay clean and audit-ready while it happens."
"My staff used to wait three weeks to get paid back for things like lunches or parking. Now I approve from my phone on the way out the door, and the money lands the next day."
App · SMS · email · web · bulk
Routed by rule · in-app, SMS, email
To their bank · posts to your books
Approve, ACH paysIn patient rooms, at conferences, in their cars, Nitra meets them there. Trina reads the receipt and fills it in.
Mileage is entered, not GPS-tracked. We say so plainly.
Set the rules once. Over-limit expenses are blocked at submission and sent back to fix, so no one polices spend by hand.
Reimbursement-side limits. Card-swipe caps are a separate Card capability.
ACH to the employee's personal bank, with a text when it lands. Tax-clean under an accountable plan, coded to your GL in real time.
Reporting: clean list + CSV. Deep dashboards live in your accounting platform.
| Spreadsheet + checks | Venmo / Zelle | Next payroll | Nitra | |
|---|---|---|---|---|
Speed to paid back | Weeks | Minutes | Next cycle | 1–2 days |
Receipt & audit trail | Scattered | None | Rarely | Every payout |
Posts to the books | By hand | No | Buried | Real-time GL |
Tax-clean | If documented | No | Can be taxed | Yes |
Bank info private | Shared sheet | Personal apps | In payroll | Encrypted |
Limits & approvals | None | None | Payroll only | Enforced |
Cost | OM hours | Exposed | Provider fee | Free w/ Card |
Fast like Venmo, clean like real accounting, private for the employee, and free with the Card.
Your employees' banking info stays private.
Personal account numbers are encrypted and never visible to admins.
QuickBooks OnlineQuickBooks Desktop
Xero
Oracle NetSuite
Sage Intacct
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SOC 2 Type II
Report on request
256-bit encryption
In transit & at rest
HIPAA-aware
Healthcare data handling
PCI DSS Level 1
Card data handling
1–2 business days from approval to ACH in the employee's personal account, with a text when it lands.
Five ways: mobile app, text a photo (no app, no login), forward an email, web form, or bulk-upload after a trip. Trina extracts the details either way.
Yes: per-category, per-transaction, and per-day. Most-restrictive-wins; over-limit is blocked and sent back to fix before it reaches you.
Paid on their own rail with the receipt attached, they stay tax-free under an accountable plan, unlike the payroll route, which can be taxed. (Your CPA confirms specifics.)
Two ways: type the miles, or enter a start + destination and Nitra calculates the distance, then applies the IRS rate (72.5¢ for 2026). No background GPS.
Never. It's encrypted and used only to deliver reimbursements. Admins see that a payment was made, not the account number.
OR SKIP REIMBURSEMENTS ENTIRELY
When the practice card is the practice card, there's nothing to reimburse.
See the Nitra Card
A 20-minute demo: your current workflow, and what Nitra would have done instead.
